GMDC
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GLOBAL TENDER
NO: GMDC/P,R&D/MMP/04/08-09
Tender for Engagement of Consultant
For
Valuation of Mining Assets and Mineral Ore Reserve
Of
G M D C
Mumtimetal Project,
Ambaji Pin 381150
Taluka Danta
Dist. Banaskantha
Gujarat State
India
Techno-Commercial Bid Part I
General Manager[P.R&D]
GUJARAT MINERAL DEVELOPMENT CORPORATION LIMITED
(A Govt. of Gujarat Enterprise)
Khanij Bhavan, near University Ground, 132 feet Ring Road, Vastrapur, Ahmedabad-
380 052 Gujarat State, INDIA
Phone: +91 079 27913 2 0 0 / 27913501 Fax No: +91 79 27911454
Website
www.gmdcltd.com , E- mail – mining@gmdcltd.com
GMDC
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BRIEF INTRODUCTION
1. GMDC:
Gujarat Mineral Development Corporation (GMDC) is a Government of Gujarat
Enterprise
, established way back in 1963, engaged in mining of lignite, bauxite,
2. Project Location:
GMDC Limited Mumtimetal Project, Ambaji Pin 381150,Taluka Danta, Dist.
Banaskantha, North Gujarat, is 185 Kms Away From Ahmedabad, Gujarat State,
India.
GMDC
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GLOBAL TENDER NOTICE
GLOBAL TENDER NO: GMDC/P, R&D/MMP/04/08-09
Sealed Tenders / Offers are invited in two bids system from reputed and financial sound
merchant / investment banks, Consulting Firms and financial institutes having expertise in
valuation in mineral sector for tangible and intangible Mining asserts including Mineral
Reserves – Ore [Copper/Lead /Zinc and associated economic minerals] of GMDC
Multimetal Project, Ambaji Pin 381150, Taluka Danta, Dist. Banaskantha, Gujarat
State, India
1) Scope Of Work and Services The scope of the work includes Valuation of Land
owned by the Corporation at Ambaji. Valuation of
Buildings like Colony, Guest House, Office Building
and other misc construction at project site,
Valuation of Machineries at project site., Valuation
of Mining Rights which is Intangible nature of Asset,
Fixed Assets and The base metal ore reserve of
approx 7 million tones contains a total metal content
of 10.5% (Copper/Lead /Zinc and associated
economic minerals) which is to be valued as per
international norms as mentioned in detail on page
no 12 of tender.
2) Tender fee
[Non Refundable]
US $ 250 or Indian Rs.12,500/-Tender by Cash /
D.D. in the form of Demand Draft in favour of
“Gujarat Mineral Development Corporation Limited ”
payable at Ahmedabad drawn on any International
first-class Bank / Nationalised or Scheduled bank
(Other than co-operative bank) only.
US $ 5 / Indian Rs.100/- per Extra if tender is
required by Speed Post.
3) Earnest Monet deposit US $ 2,500/-(US $ Two Thousand Five hundred
Only] / Indian Rs.1,00,000/- (Rs. One Lac Only) in
the form of Demand Draft in favour of “Gujarat
Mineral Development Corporation Limited ” payable
at Ahmedabad drawn on any International first-class
Bank / Nationalised or Scheduled bank (Other than
co-operative bank) only.
as per International Valuation Standards
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4) Professional Fee Payment
Terms
1] 40% On submission of Draft report
(Stage 2)
2] 60% On submission of Final report
(Stage 3)
As mentioned on page no of tender.
5) Work Completion Time As mentioned on Page no of tender, schedule
of services
6) Last Date & Time of issue of
Tender.
January 31, 2009 Up to 4.00 P.M.
7) Last date & time of
Submission of tender.
February 7 ,2009 Up to 12.00 noon
Date & Time of Opening the
tender in presence of
tenderers.
February 7 ,2009 At 01.00 P.M.
N.B.:
1. The Corporation reserves the right to reject any or all the tenders without assigning
any reason thereof.
2. Tenderers are required to quote the rate strictly as per the terms and conditions
mentioned in the Tender document with all declaration dully filled in. Conditional
tender will not be entertained and shall be liable for outright rejection.
3. For further details visit our web site
www.gmdcltd.com.
Issued To
M/s.________________________________
____________________________________
____________________________________
____________________________________
____________________________________
Pin No.
GMDC
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Instructions to Tenderer
1. Only one Authorized Representative of the tenderer will be allowed to remain
present at the time of opening of the Tender. Authorized Representative must come
with his company’s letter recommending him to allow to remain present at the time of
opening the Tender failing which no representative will be allowed to remain present
at the time of opening the bids.
2. Tenders will be opened in two-bid system, i.e. Technical Bid & Price Bid. First the Technical
Bid will be opened on the date of opening of the tender in the presence of the tenderer. The
Corporation will scrutinize the same and evaluation will be done on the basis of the
information / data / details provided by the tenderers and the Price Bid will be opened only of
that tenderer who qualify themselves in Technical Bid.
However, technically qualified tenderer will be informed regarding the date, time and venue
for the opening of the price bid. Hence the tenderers are requested to submit Technical Bid
and Price Bid in separate envelopes attached herewith.
3. The tenderer is required to enclose the DD of E.M.D. amount in the sealed cover.
This may be noted. If Demand Draft is not enclosed in the sealed cover then the
tender will be summarily rejected.
4. If the Order is decided in your favour, then you have to pay the 5% value of
professional fee as Security Deposit (inclusive of EMD) immediately on receipt of
letter of Intent.
5. You have to deposit Tender fee Draft, in separate cover super scribe with tender fee,
tender no, tender item, date of opening, if you have down loaded tender from our
web site. Tender received without Tender fee Draft will not be considered in any
case.
6. Tenderer is required to quote the rates strictly as per the terms and conditions
mentioned in the Tender Document. Any conditional tender will not be entertained
and will be rejected.
The Tenderer should unconditionally accept all the terms and conditions of the
Tender by signing on each page of the technical Tender document including its
annexure.
7 Down loading of Tender through website. :
In case of down loading of tender through website. Please submit Technical bid /
Price bid Tender, EMD Draft, Tender fee draft in sealed envelop as per the details
given here under.
Sealed Envelop. : 1) Techno Commercial Bid Part I.
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EMD Draft. & Other necessary enclosure.
Sealed Envelop. :2) Tender fee draft.
Sealed Envelop 3) Price Bid Part II
8.
GMDC.
Before making bid, bidder may visit the site at their own cost with prior approval of
9. The offers should reach the Corporation registry department in sealed cover
super scribe with the words “
09, Tender for Engagement of Consultant For Valuation of Mining Assets and
Mineral Ore Reserve Of Multimetal Project, Ambaji Pin 381150, Taluka Danta, Dist.
Banaskantha, Gujarat State, India,
12.00 noon of.
GLOBAL TENDER NO: GMDC/P, R&D/MMP/04/08-” due date February 06, 2009 on or before
All the three envelops should be Super scribe with Tender No, Date of Opening and
time, Tender Item, Content of the Envelop, Tenderer Name and address.
10. Corporation has all the rights to change / delete / alter / modify the terms and
conditions of Tender at the time of placement of final LOI/Work Order.
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On
FROM: LETTER NO.:
DATE:
To,
Gujarat Mineral Development Corporation Ltd.,
Khanij Bhavan,
132 Ft. Ring Road,
Near University Ground,
Vastrapur,
Ahmedabad – 380 052, Gujarat, INDIA
Tenderer’s Letter Head
Sub. : E.M.D. for
Tender for Engagement of Consultant For Valuation of Mining Assets and Mineral
Ore Reserve Of GMDC Multimetal Project, Ambaji Pin 381150,Taluka Danta, Dist.
Banaskantha, Gujarat State, India
Dear Sir,
With reference to above, and as per terms & conditions of Tender, we are sending
herewith.
DD / Pay Order No. Dated.
Name of the Bank and Branch,
For U S $ / Indian Rs.
Being the amount of E.M.D.
Kindly, acknowledge the receipt of the same.
Thanking you,
Yours faithfully,
NAME / SIGNATURE
GLOBAL TENDER NO: GMDC/P, R&D/MMP/04/08-09
GMDC
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1]
Scope of Work & Schedule of Service :
Scope of Work
1. Gross Block & Net block of fixed assets as on 31.3.08 as per audited figures are as
under.
Sr
No
Particulars
Amount in Rs.
Net Block as on 31.03.2008
Amount in Rs.
Gross Block as on 31.03.2008
01 Land
20,96,355 20,96,355
02 Building
1,24,65,200 1,18,36,672
03 Plant & Machinery
4,45,705 3,87,262
04 Furniture & Fixture
3,31,364 2,75,456
05
Vehicles 6,43,559 5,85,267
2. The base metal ore reserve falling under lease area is of approx 7 million
tones contains a total metal content of 10.5% (
economic minerals
approx. acquired lease area is 180 Hector and original lease area is 1400
Hectors approx..
Copper/Lead /Zinc and associated) which is to be valued as per international norms. The
3. Valuation of Buildings constructed at project site.
A] Colony of around 100 residential units. Approx built up area 5680 sq. Meters.
B] Office building and other misc building built up area 8000 sq Meters.
C] Plant, Store, Workshop and other constructed built up area Approx 25000 Sq
Meters.
4. Valuation of Mining Rights which is Intangible nature of Asset.
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2] Schedule of Service
Stage 1: Primary Evaluation.
(a) Ascertain GMDC’s requirement; examine the site and identifying the
constraints for the work to be carried out.
(b) Communicate about expected deliverables or support from GMDC.
(c) Preparing the report and communicate to GMDC on detailed planning for
carry out valuation work.
(d) The above stage to be completed with in 15 days of receiving work order from
GMDC.
Stage 2: Valuation of Assets and submitting draft report.
(a) To carry out the work of valuation of Assets.
(b) After completion of valuation work, draft report to be submitted to GMDC.
(c) The above stage to be completed with in 75 days of receiving work order from
GMDC.
State 3: Submission of Final Report.
(a) After satisfactorily completion of valuation work and mutual agreement on
draft report, Final Report is to be prepared and submitted to GMDC.
(b) The above state to be completed with in 90 days of receiving work order from
GMDC.
Report / Documents prepared by the tenderer shall be the property of the
Corporation.
3] Reimbursable Expenses:
Actual Cost of Travel (From Ahmedabad to Site), Boarding and Lodging and local
transport for any visit made by tenderer staff to the site or such other place as may
be necessary in connection with the execution of work and in connection with the
performance of duties shall be reimburse by the corporation on submission of
original receipt / bills.
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4] Details - Data To Be Furnished By The Tenderer along with Documentary
Evidence. [Schedule A to D]
Schedule – A
01 Name of Tenderer
02 Complete Permanent Address
Pin No
03 Phone No
04 Mobile No
05 Fax No
06 E- Mail I D
07 Date of Establishment
08 Name of Contact Person
09 Nature of Firm
Proprietorship/Partnership
/Pvt.Ltd./Public Ltd. With
documentary evidence
10
including presence in India if
any.
Details of Global Operation
11
PAN No if applicable.
12 Name of Bankers
Scheduled bank
Nationalised /
Full Address:
Phone Nos.
Fax No.
13 VAT / TIN No
14 CST No
15 Service Tax No
16
P F License No
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17
Main Business Activities.
18
Web Site Address :
19 Copies of Annual Reports of last
three years
2007-2008
2006-2007
2005-2006
It is compulsory for the tenderer to furnish the details against each of above
items and wherever it is not applicable, it may be mentioned so against the
respective item.
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Schedule B
20 Assignment handled related to
intangible Mining asserts including Mineral Reserves – Ore [Copper/Lead /Zinc]
during last five years.
valuation including mineral sector for tangible and
Sr. No Name of the Company /Organization Type and Value of the
Work Executed
Year
It is compulsory for the tenderer to furnish the details against each of above items
and wherever it is not applicable, it may be mentioned so against the respective
item.
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Schedule C
21
Prior Experience / Assignment handled ( At Least minimum three jobs) related to
valuation Only in mineral sector / Mining Co for tangible and intangible
Mining asserts including Mineral Reserves – Ore [Copper/Lead /Zinc or any
other minerals] during last three financial years. Documentary evidence for
the same must be attached with technical bid Part I
Sr. No Name of the Company /Organization Type and Value of the
Work Executed
Year
It is compulsory for the tenderer to furnish the details against each of above
items and wherever it is not applicable, it may be mentioned so against the
respective item.
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Schedule D
22 Brief resume of team members highlighting experience especially relevant to the subject
including mineral sector.
Full name, age, qualification, experience etc.
Sr No
It is compulsory for the tenderer to furnish the details against each of above
items and wherever it is not applicable, it may be mentioned so against the
respective item.
Name age qualification Experience
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5] Disqualification:-
Any misleading or false representations in the forms, statements and attachments
submitted in support of the Tender and/or a record of poor performance of the
Tenderder such as abandoning any contracted works, delayed execution of
contracted works, litigations with respect to contractor works or inability to raise
resources necessary to execute contracted works, shall straight away result into
disqualification of Tenderder.
6] Evaluation will be done on the basis of the information / Data
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7] General Terms & Conditions of Tender:
1) After opening of offers / tenders successful tenderer will be informed about
acceptance of their offer, by issuing Letter of Intent.
2) The Corporation reserves the right to reject any OR all the offers for one or
more or all the items without assigning any reasons thereof and is not liable to
the tenderer for any consequent losses or damages arising there from.
3) Tender offers will be opened on the same day at 1.00 p.m. in presence of
tenderer’s representative. Tenderers may remain present at the time of
opening.
4) The offer/s will be deemed to have submitted on the basis that tenderers have
agreed to all these terms & conditions of the tenders.
5) The decisions of the Corporation in case of dispute will be binding to the
tenderers.
8] Entire Contract: Modification
This contract constitutes the entire agreement between the Corporation and the
Tenderer / Buyer concerning the subject matter hereof. All previous documents,
undertakings and agreement, whether verbal, written or otherwise, between the
parties concerning the subject matter hereof are hereby cancelled and shall not
affect or modify. Any modifications of this contract shall be made by written
agreement between the parties
Corporation has all the rights to change
GMDC
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Special Terms and Conditions:
01 Scope of Work
The successful Bidder / Tenderer shall have to enter into written Consultancy Agreement /
Contract with GMDC, Engagement of Consultant For Valuation of Mining Assets and
Mineral Ore Reserve Of Multimetal Project, Ambaji Pin 381150,Taluka Danta, Dist.
Banaskantha, Gujarat State, India
02. Sub-Letting of the Work
The successful Tenderder shall not directly or indirectly transfer / assign/ sublet to
any third party/parties the rights or privileges arising out of this Tender or any
agreement executed in pursuance thereof. The successful Tenderder shall not
change the constitution of the company/ firm during the currency of the contract.
For the Tender submitted by agents / representatives, the name of their
principals is to be furnished along with a letter of authority issued by their
principals authorising the agents / representatives to participate on their
behalf.
03. Duration of the Agreement
The agreement/contract shall come into force from the date of its execution and shall
be valid for a period till submission of final reports. consent.
04. Validity of the Offer
The offer shall remain valid for acceptance for a period of 120 days from the date of
its opening.
a) The rate quoted by the successful Tenderer shall be valid for the entire
currency of the contract.
b) No escalation in the rates will be allowed on any account.
05. Earnest Money Deposit and Security Deposit:
a)
Indian Rs. 1,00,000/- only by demand Draft of First Class International Bank /
Nationalised / Scheduled Bank only or the amount as stated above in favour
of Gujarat Mineral Development Corporation Limited, payable at
Ahmedabad.
The tender must accompany Earnest Money Deposit Of U S $ 2,500/- orCheque or Bank Guarantee will not be accepted.
b) Earnest Money Deposit paid as above will be refunded to unsuccessful
tenderer with in 30 days after finalizing of tender.
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c) Successful tenderer has to pay security deposit @ 5% of the order value
including EMD. Earnest Money Deposit paid will be adjusted against security
deposit of successful tenderer.
d) Earnest Money Deposit and Security deposit will not bear any interest.
e) If successful tenderer does not pay initial security deposit or does not fulfill
terms and condition of Letter of intent E.M.D. paid will be liable to be forfeited
by the Corporation.
f) Security Deposit paid by the successful tenderer shall be liable to be
forfeited by the Corporation, if he does not able to enter in to agreement with
Corporation in accordance with the terms and condition of the Letter Of
Intent.
g) Tender received with out Earnest Money Deposit Will be outright rejected.
Security Deposit will be refunded with in thirty days after the successful completion
of Contract in all respect.
06 Professional Fees:
Fees quoted by the tenderer should be firm and no price increase will be allowed to
the tenderer during the service period. Fees to be quoted in lump sum.
07 Service Tax:
Service tax and any other fresh imposition or variation in taxes or lavies during the
currency of the contract by the Govt. if applicable and payable by the bidder, shall be
reimbursed by GMDC at actual subject to submission of documentary proof of
having remitted the same and to the extent directly related to the services rendered
by the bidder under this contract.
07. TERMS OF PAYMENT:
Payment will be made from Head Office against Submission of bill as under.
40% On Submission of Draft report (Stage 2)
60% On Submission of Final Report (Stage 3)
TDS will be deducted as per applicable rate from above payment as per Income Tax
Act, 1961.
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08. Liquidated Damages (L.D.)
Late completion penalty shall be levied @ 0.5% of professional fees per week
subject to maximum of 10% for delay in delivery of the Final Valuation report.
09. Non Fulfillment of Terms & Condition and Termination of the Agreement /
Contract.
a) If the Successful Tenderer fails to execute the Contract / Purchase Agreement
and or fails to comply with its terms and conditions to the satisfaction of
GMDC, GMDC shall be entitled to cancel the Agreement and forfeit the
Security Deposit remitted by the Tenderer.
b) Likewise, if the successful Tenderer does not fulfill the terms and conditions
of the agreement / contract, GMDC has the right to forthwith terminate the
contract at its sole discretion, without assigning any reason. Under such
events, GMDC shall be entitled to forfeit the Security remitted by the
Tenderer.
10 Compliance of Statutes
The successful Tenderer shall comply with all relevant statutes,
Rules and regulations applicable to it from time to time.
11. Severability:
The validity of remaining provisions of the contract shall not be affected by a court,
administrative board or other proceedings of competent jurisdiction deciding that
any provision or part of this contract is illegal, unenforceable, in conflict with any or
contrary to public policy. In such even the parties, hereto shall, by amendment of to
public act, properly replace such provisions by a reasonable new provision or
provisions which, as far as legally possible approximate what the parties intended
by such original provision and the purpose thereof.
12. Standard of Performance:
The Tender shall perform the Transaction and carry out their obligations hereunder
with all due diligence, efficiency and economy, in accordance with generally
accepted professional standards and practices and shall observe sound
management practices
13. FORCE MAJEURE:
If the Corporation and/or the Tenderer are prevented from discharging its or their
obligation under this agreement by reasons of arrests or restraints under rules of
Government, War, Blockade, Revolution, Insurrection, immobilization, Strikes,
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Riots, Civil Commotions, Lockouts, Accidents, Acts of God, plague, or other
epidemics, destruction of the materials by fire or flood or other natural calamity or
on account of any other cause interfering with the production and/or delivery of the
materials as herein above contemplated, the time for delivery shall be postponed
by the time or time during which production and/or delivery is prevented by any
such causes as herein above mentioned, provided that in the event of such delay
exceeding ninety days, the party other than the party which invokes the force
majeure may at their option, cancel this agreement by Notice in-writing to the other
party in respect of the undelivered quantity of the materials without, however, any
right against or being responsible to the other party for such cancellation. The party
invoking force-majeure shall within 15 days of the occurrence of force-majeure
causes; put the other party on notice supported by a certificate from the
Chamber of Commerce or concerned governmental authority and shall likewise
intimate the cessation of such causes. If the force-majeure condition continues
beyond a period of six months the Corporation or the Tenderer may at his option
cancel this agreement by notice in writing to other party in respect of the
undelivered quantity of the materials without, however, any right against or
being responsible to the other party for such cancellation.
14.. Legal Interpretation:
The consultancy agreement the terms and conditions shall be governed
interpreted and construed in accordance with the Laws of India for the time being in
force. For all commercial/ Financial terms and abbreviations used hereunder, which
have not been otherwise defined, the rules of INCOTERMS 1990, latest revision,
shall be applied.
15. Governing Law and Arbitration:
The Agreement / contract shall be governed by and construed in accordance with
of the laws of India.
a. The parties hereto shall undertake all efforts to amicably settle any
disagreement or dispute arising out or in connection with this agreement.
b. In the event an amicable settlement cannot be reached, all disputes or
disagreements shall finally be decided by arbitration in accordance with the
Rules of “Arbitration under international laws”.
The arbitration panel shall consist of three arbitrators as agreed by both parties.
Such arbitration proceeding shall be held at Ahmedabad in India, and language
shall be in English. Each party shall appoint an arbitrator and the third arbitrator
shall be appointed by the Arbitrators nominated by the parties.
The arbitrator’s adjudication shall be final and binding. The Party which loses in
the lawsuit will bear the cost of the arbitration proceedings unless the arbitration
panel rules otherwise.
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16. Reserve Bank Of India Approval:
Corporation shall arrange RBI approval for foreign consultant payment.
17. Modifications / Waivers:
The failure of either party to insist upon strict adherence to any terms of this contract
on any occasion shall be considered a waiver of any right there after to insist upon
strict adherence to that term or any other terms of this contract. Any waiver must be
in writing.
No change in respect of these terms and conditions are valid unless
both the parties agree the same to in writing. All previous negotiations/
understandings between parties are cancelled while entering into an agreement as
per these terms and conditions. Failure to enforce any conditions hereunder
contained shall neither be deemed as waiver of the conditions itself nor authorize
any subsequent breach thereof.
18. JURISDICTION OF COURTS:
All disputes shall be subject to the jurisdiction of the competent courts of
Ahmedabad India.
GMDC
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GLOBAL TENDER
NO: GMDC/P, R&D/MMP/04/08-09
Tender for Engagement of Consultant
For
Valuation of Mining Assets and Mineral Ore Reserve
Of
GMDC
Mumtimetal Project,
Ambaji Pin 381150
Taluka Danta
Dist. Banaskantha
Gujarat State
India
Price Bid Part II
General Manager (P,R&D)
GUJARAT MINERAL DEVELOPMEN
